Submitting Your Paper
Getting to Madison
Travel Stipends
Lodging
Food
Submitting Your Paper
Participants' papers will be circulated securely via this web site approximately one month prior to the workshop. Please send the final version of your paper in .doc or .pdf to Kellen Backer, kbacker@wisc.edu, by Tuesday, 31 August 2010 at the latest to assure a timely posting of all workshop material.
Getting to Madison
Participants should book their tickets as early as possible, as WHEATS falls on UW-Madison's Homecoming Weekend, a popular time for travel to our fair city. The most convenient airport to fly into is Madison's Dane County Regional Airport (MSN), which is a 10-minute drive from downtown Madison. Milwaukee County General Mitchell International Airport (MKE), just over an hour's drive from Madison, is also a convenient place to fly into. Local arrangers will be able to pick up participants from either MSN or MKE. Another option is to fly into either of Chicago's majors airports, O'Hare or Midway, and take one of the buses that run regularly from those airports to the University of Wisconsin's Memorial Union in Madison. More information on bus service is available at the Van Galder web site. If you have any questions regarding travel, feel free to contact the planning committee. We'd be glad to lend our local knowledge.
Once you have booked your ticket, please send your itinerary to Kellen as soon as possible. This will make it easy for us to coordinate rides to and from the airport(s).
Travel Stipends
Participants presenting papers at the workshop who are coming from afar will receive a $250 stipend to defray the costs of travel. To have your stipend ready and waiting for you upon arrival in Madison, please fill out the travel stipend request form [PDF]. Non-U.S. citizens should complete IRS form W-8BEN [PDF] (instructions here [PDF]). All necessary forms should be returned via U.S. mail or fax to:
Carol Enseki
Nelson Institute for Environmental Studies
550 N. Park St., 25 Science Hall
Madison, WI 53706
Fax: 608-890-2064 [ATTN: Carol Enseki]
For security reasons, please do not return your forms via email. For any questions about the processing of your travel stipend, please contact Carol directly at csenseki@wisc.edu or (608) 263-3185.
Lodging
Lodging will be provided free of cost to WHEATS participants not living in Madison. The planning committee has arranged for out-of-town participants to be housed on campus in dormitories managed by the College of Agricultural and Life Sciences. Appropriately enough for the theme of WHEATS, these are the dorms used for the Farm and Industry Short Course. They are located in Humphrey and Jorns Halls near the shores of Lake Mendota, a short walk from the main workshop location in Bradley Memorial. Presenters should expect to share a room with one other participant of the same gender. More information on the CALS dorms is available here.
Food
All meals for participants will be covered by WHEATS, with the exception of lunch on Saturday, which will be on-your-own. Participants should bring pocket money for this lunch, alcoholic beverages, and any sundry purchases. The planning committee will ensure there are ample vegetarian options; if you have any such dietary restrictions, please be so kind as to notify the planning committee as soon as possible by sending email to Kellen Backer.
